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guidebook:acquisition_record_creation
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| - | ====== NEW ACQUISITION GUIDE ====== | ||
| - | Hello ʻUluʻulu Staff member. You have just received a new acquisition of materials for the HKG Moving Image Archives of Hawaiʻi. This guide will "guide" you through the creation of a new acquisition record in MAVIS. | ||
| - | |||
| - | ===== Log into MAVIS ===== | ||
| - | *Open Explorer (Click on blue 'e') | ||
| - | *Click on pat01 link | ||
| - | *Continue | ||
| - | *Log in to VPN (UH username) | ||
| - | *Minimize Explorer windows | ||
| - | *Double Click on MAVIS icon | ||
| - | *Log into MAVIS | ||
| - | *change keyboard to Maori | ||
| - | ===== Open Acquisitions module ===== | ||
| - | *Single click on Acquisitions | ||
| - | ===== Create new acquisition ===== | ||
| - | *Acquisition->New | ||
| - | ===== Enter Metadata ===== | ||
| - | ==== GENERAL TAB ==== | ||
| - | ***Date Received**: enter date received [ex. 10/2/11] | ||
| - | ***Acquisition Code**: drop down menu [ex. G: Gift/Donations without copyrights][if no contract, put deposit without a contract, change when contract is signed] | ||
| - | ***Source**: enter beginning of name; hit tab | ||
| - | *if name populates field, continue | ||
| - | *if name is listed in name list | ||
| - | *click on name | ||
| - | *select name (green checkmark button) | ||
| - | *if name is not in name list, create Name | ||
| - | *Names->New->Parent Person or Parent Organization | ||
| - | *GENERAL TAB | ||
| - | ***Last Name**: enter last name | ||
| - | ***First Name**: enter first name | ||
| - | *save record | ||
| - | *close record | ||
| - | *click on name | ||
| - | *select name (green checkmark button) | ||
| - | ***Copyright**: create Name if it doesn't already exist (see above) [if this is unclear, leave blank] | ||
| - | ***Collection**: create Collection if it doesn't already exist [if pending don't add, when selected go back and add] | ||
| - | *Collections->New | ||
| - | *GENERAL TAB | ||
| - | ***Name**: enter name of collection | ||
| - | *save record | ||
| - | *close record | ||
| - | *click on collection | ||
| - | *select collection (green checkmark button) | ||
| - | ***Category**: drop down list [ex. F: Film/Videotape Acquisition] | ||
| - | ***Section Resp**: 1: Waiakamilo Archive | ||
| - | *save record | ||
| - | ==== CONTENTS TAB ==== | ||
| - | *Create content record for each format/tech code [need to change from pending to selected/non-selected when applicable] | ||
| - | *Right Click, New | ||
| - | ***Status**: drop down menu | ||
| - | ***Format**: drop down menu | ||
| - | ***Qty**: enter quantity of items | ||
| - | ***Tech Code**: drop down menu | ||
| - | ***Size**: input if all items in content record are same size | ||
| - | ***Site**: Waiakamilo Archive | ||
| - | ***Section Accessioning**: WA: Waiakamilo Archive | ||
| - | ***Description**: describe contents | ||
| - | ***Condition notes**: put any notes about the condition of the contents | ||
| - | *save each contents record | ||
| - | *close record | ||
| - | *save record | ||
| - | ==== NOTES TAB ==== | ||
| - | *Place any restrictions, obligations, or general notes in proper fields. | ||
| - | *save record | ||
| - | ==== ADMING TAB ==== | ||
| - | ***Disposal Authorization**: drop down menu | ||
| - | ***Project Code**: drop down menu | ||
| - | ***Cost**: | ||
| - | ***Obligations Met?**: | ||
| - | ***Contract Final?**: | ||
| - | ***Archive Initiated?**: | ||
| - | ***Listing from Source?**: | ||
| - | *save record | ||
| - | ==== REF MATERIAL TAB ==== | ||
| - | *Scan agreement; Inventories, etc. | ||
| - | *Add reference material | ||
| - | *Right click, add | ||
| - | ***Type**: AM: Associated Materials | ||
| - | ***OLC Display**: check this box | ||
| - | *Right click on Resource Identifier box, Add | ||
| - | ***Res. Identifier Type**: URL | ||
| - | ***Resource Identifer**: ex. %%http://odb30.pvt.hawaii.edu/metadata/acq_am_1.pdf%% | ||
| - | *save record | ||
| - | *close record | ||
| - | *save record | ||
| - | *close record | ||
| - | *save record | ||
| - | ==== PENDING TAB ==== | ||
| - | *If any contents are pending, include Pending Notes in Admin tab | ||
| - | *save record | ||
| - | |||
| - | ===== Conclusion ===== | ||
| - | |||
| - | **YOUR ACQUISITION RECORD HAS BEEN CREATED!!!!!** | ||
| - | |||
| - | The end. | ||
guidebook/acquisition_record_creation.1341532143.txt.gz · Last modified: 2019/06/28 16:42 (external edit)
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