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guidebook:importing_copied_items
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| - | ====== COPIED ITEMS ====== | ||
| - | Note: need to check that this workflow properly describes standard procedures for all ʻUluʻulu created items | ||
| - | **Populate online spreadsheet** | ||
| - | *Find item numbers that the files are copied from | ||
| - | *In MAVIS client, perform applicable search: eg. item search with digital acquisition number | ||
| - | *HKG Item View the results | ||
| - | *Export using export_accessSpreadsheet.xsl into IMPORT-EXPORT\MAVISexportforAccessFiles folder | ||
| - | *Paste component and carrier item numbers into copied from columns in online spreadsheet | ||
| - | *should be in same order that it was imported in from the spreadsheet (might need to add spaces for non-digitized carriers) | ||
| - | *Add any other relevant info into relevant columns | ||
| - | **Convert to .csv file** | ||
| - | *Download spreadsheet | ||
| - | *Make sure all columns are filled out with proper formatting | ||
| - | *Download as OpenOffice | ||
| - | *Save file | ||
| - | *Open spreadsheet | ||
| - | *Clean up spreadsheet | ||
| - | *Remove description row and any rows already imported. | ||
| - | *For training runs, change appropriate item numbers, title numbers, acquisition numbers, etc. | ||
| - | *Save as | ||
| - | *Save as type: csv | ||
| - | *Navigate to proper folder in IMPORT-EXPORT folder | ||
| - | *edit filter settings | ||
| - | *keep current format | ||
| - | *Baltic (Windows-1257) | ||
| - | *^ field delimiter | ||
| - | *no text delimiter | ||
| - | **Import into MAVIS** | ||
| - | *Open MAVIS Client | ||
| - | *Click Admin -> Import from XML file... | ||
| - | *XML File/Path : Click File... | ||
| - | *Navigate to csv file | ||
| - | *Select the csv file | ||
| - | *If applicable, choose Input format: | ||
| - | *Choose appropriate stylesheet | ||
| - | *Convert delimited file? should be checked | ||
| - | *Delimited by Caret ^ | ||
| - | *Optionally enclosed by nothing | ||
| - | *Save converted XML? should be checked | ||
| - | *Archive imported files? should be checked | ||
| - | *Run Import (or check Submit in background? and Run Import) | ||
| - | *Should be no errors. Click okay and close export window. | ||
| - | **Check that records imported okay.** | ||
| - | *Find relevant items | ||
| - | *Look at the metadata | ||
| - | **Mark as Imported** | ||
| - | *Move Files | ||
| - | *csv and xml file should be in IMPORT-EXPORT\savedImports | ||
| - | *Move these files into proper folder\imported folder. | ||
| - | *Clean up Downloads folder | ||
| - | *Update online spreadsheet | ||
| - | *highlight rows and columns that have been imported | ||
| - | *change background to light green color | ||
guidebook/importing_copied_items.1341532795.txt.gz · Last modified: 2019/06/28 16:42 (external edit)
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