The creation of titles must come after some level of curatorial inspection has occurred. As titles are public viewable, they should only be created after confirmation of their existence within the Archive. For each new collection, the first title to be created should always be the Collection title. Again, this must be a confirmed collection accepted into the Archive, and a MAVIS Collection Authority record should already exist. In most cases, a Collection title is created shortly after a collection becomes ʻUluʻulu official.

Log into MAVIS

• Open Explorer (Click on blue 'e')
• Click on pat01 link
• Continue
• Log in to VPN (UH username)
• Minimize Explorer windows
• Double Click on MAVIS icon
• Log into MAVIS
• change keyboard to Maori

Open Titles Module

• Single click on Titles

Check if title already exists

• Titles → Find or ctrl+F or click binoculars icon
• Attempt various searches

Create new title (if one does not exist)

• Titles → New → Title

Enter Metadata

• GENERAL TAB
  • Title: enter the official collection title (will be visible in OPAC)
  • Purpose: Collection
  • Medium: all media are included in the collection (primary medium should have check mark)
  • Alternate Titles: if any
  • Summary: description of collection
  • save record

Depending on how much curatorial inspection has occurred, a collection might already have been broken down into smaller categories. If a set of Subcollections has been firmly decided on, Subcollection titles can be created as well. Smaller groupings, such as subgroups and collectives could also be determined a priori to an accessioning and/or boxaloging process, but it might be better to create these titles during the accessioning/boxaloging process itself. How to create these lower-level collective titles?

Log into MAVIS

• see above

Open Titles Module

• Single click on Titles

Find Collection Title

• Titles → Find or ctrl+F or click binoculars icon
• Enter Collection Title into Title box; Find

Open Collection Title

• Double click on correct title

Create lower-level title

• Go to Contents Tab
• right click; New

Enter Metadata

• GENERAL TAB
  • Title: enter title
  • Purpose: choose proper collective title type (Subcollection, Subgroup, etc.)
  • Medium: all media are included within the title (primary medium should have check mark)
  • Alternate Titles: if any
  • Summary: description of title (ie. This subcollections contains materials from […].)
  • save record
• CREDITS TAB
  • You can add credits, if relevant (must apply to entire collective title)
  • save record
• SUBJECTS TAB
  • You can add subjects, if relevant (must apply to entire collective title)
  • save record
• PRODUCTION TAB
  • You can add a production date range, if relevant
  • save record

Note: If creating additional titles on the same level of a contents tab, you can clone the previously created title. This will copy title, purpose, medium(s), summary, credits, subjects, production, notes, and possibly other things, so make sure the proper changes are made to the new title.

Open previously created title (if not already open)

• Go to Contents Tab of parent title
• Double Click on title

Clone title

• Title → Clone

Change/add metadata

• Change Title and Summary
• Change any other fields that need changing

• Please see the BOXALOGING WORKFLOW